Vestry07

St. Michael and All Angels Church

Pierrefonds, Quebec.

Minutes of the Annual Vestry Meeting

The Rev. Tony Harvey opened the meeting with prayer and welcomed everyone present.

An attendance sheet was circulated and signed by 74 people.

Nomination of Vestry Clerk: Carole Meakin

Moved: Stephen Irwin; Seconded: Brian Hammond

1. Approval of Minutes of 2006 Vestry Meeting.

Moved to approve: Roger Spack: Seconded: Brian Hammond

2. Business arising from minutes: Error in date of meeting should have read January 29, 2006 not 2005. Item #7 should have read "He offered commentary"

Item #9 4th paragraph should have read "that Youth Delegates to Synod be included as voting members of Parish Council" not Parish Vestry

There was no new business arising.

Moved to adopt Minutes with corrections by: Barrie Fox; Seconded by Cheryl Thoms.

3. Incumbent's written Report for 2006 was attached to the Agenda.

4. A period of time (20 minutes) was set aside for all present to move into small groups and reflect on specific questions that emanated from the Incumbent's

Report. Following the discussion period the meeting reconvened and answers were turned in to be studied by Parish Council and Corporation at a later date.

5. Reception of Reports: All reports, were presented in written form and attached to the agenda. Reports including Incumbent's Reports were received. Carol Bayly/Taylor, Convenor of the Parish Ministry Group gave her report orally. The Parish Ministry Group is mandated by the Diocese Standing Committee to assess Marilyn Wray as a candidate for ministry as a Locally-Called Priest for St. Michael and All Angels, Pierrefonds to serve under the authority and direction of the rector. Andy Hum, Louise Young and Carol Bayly/Taylor are part of this Committee. An apology was given to Marilyn Wray for her Adult Education Report not being included in Report Booklet.

Moved: to receive Reports as printed: Stephen Irwin; seconded: John Gomes: Carried.

6. Treasurer's Report for 2006 presented by Dominick Merle.

Comments: For the new roof all cash on hand was used.

Offerings this year were up from 129,000. to 140,000.

The addition of five new families has had a positive outcome on offerings

Important Fundraisers were the Chococate Drive and Fundscrip

Gaz Metropolitain gave us a credit cheque for $2,300. Dominick thanked Alan White for all his perseverance Seconded by Christopher Bayly.

Cost of printing and stationery should be reduced as we are now outsourcing much of our printing. We are saving on cartridges and service changes

Christopher Bayly announced that we spent less of the church's income this past year than the previous year because people were more generous with their food donations. We spent $500.00 compared to $1,000.00 the previous year.

Elizabeth Ho-Wo-Cheong added that the income goes to the Community Cupboard (Outreach)

Dominick Merle added that he feels it would be a good idea to start a Capital Fund for building expenses from surplus money.

A discussion followed about memorial funds. People like to make donations to specific ministries.

Moved by Fr. Tony: that memorial funds specifically directed will be honored in the spirit that it is given. Seconded: Jacqui Hoitz

Moved by Brian Hammond: Current surplus should be put back into memorial fund and fund raiser fund. Seconded: Elizabeth Ho-Wo-Cheong

Roger Spack stated that memorial funds should be undesignated and should go to capital expenditures.

Moved by Berty Ho-Wo-Cheong: Be it resolved that when funds are assigned specific causes or projects that these funds are actually put into these accounts.

Seconded: John Gomes Carried

Moved by Phil Saucier: Reception of Treasurers Report subject to corrections

Seconded by Melanie Hill

7. The Budget for 2007 was presented by Dominick Merle.

Dominick commented that it would be quite attainable to have 30 families committed to purchasing $125.00 worth of Fundscrip Coupons weekly

Monthly Rental from Shekinah Glory Church has been increased from $500.00 to $625 for the year 2007.

Janitorial Services has been increased to 30 hours weekly from 20 hours an increase of $1,200.

Fr. Tony commented that we will be needing to purchase a keyboard in the event of Phil Saucier leaving. This would mean an expense of approximately $1,000.

8. Moved by Roger Spack: the adoption of the 2007 budget.

Seconded: A.J. Scullion Carried.

9. Report of Nominating Committee and elections

Fr. Tony thanked Barrie Fox, A.J. Scullion and Dominick Merle for their time served on the Parish Council

Fr. Tony announced his appointment of Don MacDonald as new Rector's Warden.

The following two people had let their names stand to be on parish council: Debbie Wolowicz and Alan White. Isabelle Chenier added that she would be willing to let her name stand also.

Moved by Roger Spack: the closing of nominations.

Seconded: Brian Hammond Carried

Nominees as Delegates to Synod:

Moved by Elizabeth Ho-Wo-Cheong: that nominations cease.

Seconded by Carolyn White

Moved by Stephen Irwin: that Mark Latulipe and Laura O'Connor be Youth Delegates to Synod.

Christopher Bayly and Marilyn Wray were elected as Delegates to Synod.

Roger Spack and Barrie Fox were elected as Alternative Delegates to Synod..

Moved: Marilyn Wray: that Christopher Bayly be appointed as Parish Representative to Deanery Council.

Seconded: Lydia Latulipe All in favour

10. Request of Bishop's Approval of Lay Administrators of the Chalice at

Communion: Present list be accepted with removal of Louise Young. Accepted

Christopher Bayly Don MacDonald

Georges Bontemps Pearl March

Norma Cheng Irene Marteinson

Barrie Fox Brian O'Connor

Bernice Hadden Jean Parnell

Brian Hammond Elizabeth Parker

Pat Hammond Vina Sweetman

Andy Hum Marilyn Wray

And as Lay Eucharist Ministers

Annette Bouwman Walter March

11. Appointment of Treasurer and Auditor

Moved by Berty Ho-Wo-Cheong: the Appointment of Dominick Merle as Treasurer Seconded: Lydia Latulipe All in favour

Moved by Elizabeth Ho-Wo-Cheong: the Appointment of Milt Hadden as Auditor Seconded: Emma Ho-Wo-Cheong All in favour

12. Approval of Banking & Cheque signing Authority. Moved by Mark Latulipe

Seconded; Glenna Kantel; that the Incumbent (Tony Harvey), the two Wardens (Brian O'Connor & Donald MacDonald) and the Treasurer (Dominick Merle) be authorized to sign cheques. All cheques must be signed by any two of those authorized. Carried

Fr. Tony thanked Norma Cheng who had been Rector's Warden for the past four years. Norma had also been part of the Incumbent's Selection Committee. On behalf of the parish Fr. Tony presented Norma with a gift

Resolution by Alan T. White

Be it resolved that: all long-term rentals of the church property be approved by the parish in addition to the corporation. Therefore all

current as well as future proposed rentals of the church property should be made known to the members of the parish of St. Michael and All Angels prior to any commitments. Seconded: Brian Scott

Motion that resolution stand as it is written. All in favour

Moved by Norma Cheng that: Vestry authorize Corporation to continue discussion with Shekiniah Kidz to have a Day Care at St. Mikes.

Seconded: Mark Latulipe

12 voted for. 26 voted against. Of the 74 people who signed the attendance sheet, only 38 people voted.

14. The meeting adjourned at 4:05 p.m. Fr. Tony led the closing prayer and the Grace.



	St. Michael and All Angels Church Pierrefonds, Quebec. Minutes of the Annual Vestry Meeting January 28, 2007 The Rev. Tony Harvey opened the meeting with prayer and welcomed everyone present. An attendance sheet was circulated and signed by 74 people. Nomination of Vestry Clerk: Carole Meakin Moved: Stephen Irwin; Seconded: Brian Hammond Accepted 1. Approval of Minutes of 2006 Vestry Meeting. Moved to approve: Roger Spack: Seconded: Brian Hammond Carried. 2. Business arising from minutes: Error in date of meeting should have read January 29, 2006 not 2005. Item #7 should have read "He offered commentary" Item #9 4th paragraph should have read "that Youth Delegates to Synod be included as voting members of Parish Council" not Parish Vestry There was no new business arising. Moved to adopt Minutes with corrections by: Barrie Fox; Seconded by Cheryl Thoms. 3. Incumbent's written Report for 2006 was attached to the Agenda. 4. A period of time (20 minutes) was set aside for all present to move into small groups and reflect on specific questions that emanated from the Incumbent's Report. Following the discussion period the meeting reconvened and answers were turned in to be studied by Parish Council and Corporation at a later date. 5. Reception of Reports: All reports, were presented in written form and attached to the agenda. Reports including Incumbent's Reports were received. Carol Bayly/Taylor, Convenor of the Parish Ministry Group gave her report orally. The Parish Ministry Group is mandated by the Diocese Standing Committee to assess Marilyn Wray as a candidate for ministry as a Locally-Called Priest for St. Michael and All Angels, Pierrefonds to serve under the authority and direction of the rector. Andy Hum, Louise Young and Carol Bayly/Taylor are part of this Committee. An apology was given to Marilyn Wray for her Adult Education Report not being included in Report Booklet. Moved: to receive Reports as printed: Stephen Irwin; seconded: John Gomes: Carried. 6. Treasurer's Report for 2006 presented by Dominick Merle. Comments: For the new roof all cash on hand was used. Offerings this year were up from 129,000. to 140,000. The addition of five new families has had a positive outcome on offerings Important Fundraisers were the Chococate Drive and Fundscrip Gaz Metropolitain gave us a credit cheque for $2,300. Dominick thanked Alan White for all his perseverance Seconded by Christopher Bayly. Cost of printing and stationery should be reduced as we are now outsourcing much of our printing. We are saving on cartridges and service changes Christmas Baskets: Christopher Bayly announced that we spent less of the church's income this past year than the previous year because people were more generous with their food donations. We spent $500.00 compared to $1,000.00 the previous year. Tin or Tooney: Elizabeth Ho-Wo-Cheong added that the income goes to the Community Cupboard (Outreach) Capital Fund: Dominick Merle added that he feels it would be a good idea to start a Capital Fund for building expenses from surplus money. A discussion followed about memorial funds. People like to make donations to specific ministries. Moved by Fr. Tony: that memorial funds specifically directed will be honored in the spirit that it is given. Seconded: Jacqui Hoitz Moved by Brian Hammond: Current surplus should be put back into memorial fund and fund raiser fund. Seconded: Elizabeth Ho-Wo-Cheong Roger Spack stated that memorial funds should be undesignated and should go to capital expenditures. Moved by Berty Ho-Wo-Cheong: Be it resolved that when funds are assigned specific causes or projects that these funds are actually put into these accounts. Seconded: John Gomes Carried Moved by Phil Saucier: Reception of Treasurers Report subject to corrections Seconded by Melanie Hill Unanimous 7. The Budget for 2007 was presented by Dominick Merle. Dominick commented that it would be quite attainable to have 30 families committed to purchasing $125.00 worth of Fundscrip Coupons weekly Monthly Rental from Shekinah Glory Church has been increased from $500.00 to $625 for the year 2007. Janitorial Services has been increased to 30 hours weekly from 20 hours an increase of $1,200. Fr. Tony commented that we will be needing to purchase a keyboard in the event of Phil Saucier leaving. This would mean an expense of approximately $1,000. 8. Moved by Roger Spack: the adoption of the 2007 budget. Seconded: A.J. Scullion Carried. 9. Report of Nominating Committee and elections Fr. Tony thanked Barrie Fox, A.J. Scullion and Dominick Merle for their time served on the Parish Council Fr. Tony announced his appointment of Don MacDonald as new Rector's Warden. The following two people had let their names stand to be on parish council: Debbie Wolowicz and Alan White. Isabelle Chenier added that she would be willing to let her name stand also. Moved by Roger Spack: the closing of nominations. Seconded: Brian Hammond Carried Nominees as Delegates to Synod: Christopher Bayly Marilyn Wray Roger Spack Barrie Fox Moved by Elizabeth Ho-Wo-Cheong: that nominations cease. Seconded by Carolyn White Moved by Stephen Irwin: that Mark Latulipe and Laura O'Connor be Youth Delegates to Synod. Christopher Bayly and Marilyn Wray were elected as Delegates to Synod. Roger Spack and Barrie Fox were elected as Alternative Delegates to Synod.. Moved: Marilyn Wray: that Christopher Bayly be appointed as Parish Representative to Deanery Council. Seconded: Lydia Latulipe All in favour 10. Request of Bishop's Approval of Lay Administrators of the Chalice at Communion: Present list be accepted with removal of Louise Young. Accepted Christopher Bayly Don MacDonald Georges Bontemps Pearl March Norma Cheng Irene Marteinson Barrie Fox Brian O'Connor Bernice Hadden Jean Parnell Brian Hammond Elizabeth Parker Pat Hammond Vina Sweetman Andy Hum Marilyn Wray Stephen Irwin And as Lay Eucharist Ministers Annette Bouwman Walter March 11. Appointment of Treasurer and Auditor Moved by Berty Ho-Wo-Cheong: the Appointment of Dominick Merle as Treasurer Seconded: Lydia Latulipe All in favour Moved by Elizabeth Ho-Wo-Cheong: the Appointment of Milt Hadden as Auditor Seconded: Emma Ho-Wo-Cheong All in favour 12. Approval of Banking & Cheque signing Authority. Moved by Mark Latulipe Seconded; Glenna Kantel; that the Incumbent (Tony Harvey), the two Wardens (Brian O'Connor & Donald MacDonald) and the Treasurer (Dominick Merle) be authorized to sign cheques. All cheques must be signed by any two of those authorized. Carried Fr. Tony thanked Norma Cheng who had been Rector's Warden for the past four years. Norma had also been part of the Incumbent's Selection Committee. On behalf of the parish Fr. Tony presented Norma with a gift 13. New Business: Resolution by Alan T. White Be it resolved that: all long-term rentals of the church property be approved by the parish in addition to the corporation. Therefore all current as well as future proposed rentals of the church property should be made known to the members of the parish of St. Michael and All Angels prior to any commitments. Seconded: Brian Scott Motion that resolution stand as it is written. All in favour Moved by Norma Cheng that: Vestry authorize Corporation to continue discussion with Shekiniah Kidz to have a Day Care at St. Mikes. Seconded: Mark Latulipe 12 voted for. 26 voted against. Of the 74 people who signed the attendance sheet, only 38 people voted. 14. The meeting adjourned at 4:05 p.m. Fr. Tony led the closing prayer and the Grace.